Shareholders of ProfilGruppen AB (publ), corporate identity number 556277-8943, are hereby invited to attend the Annual General Meeting (AGM) on Tuesday April 26, 2022 at 16:00 in Folkets Hus in Åseda.
This is a translation of the Swedish version of the notice. In case of any discrepancies, the Swedish version shall prevail.
Program for shareholders
15:00-15:55 Registration for the meeting, coffee will be served
16:00 Opening of the AGM
17:00 (approx.) A light dinner will be served
Right to attend and registration
In order to attend the AGM and to have voting rights, the shareholder must:
• be registered in the share register managed by Euroclear Sweden AB by Thursday April 14, 2022, and
• register with the company not later than Thursday April 21, 2022. Registration for attendance at the AGM can be made by the registration form on the company's website at www.profilgruppen.se, by mail to ProfilGruppen AB, Box 36, SE-364 21 Åseda or by telephone + 46 (0)474 550 00 (workdays, opening hours 09.00-15.00). At registration the shareholders shall state their name/company name, civic registration number/corporate identity number, address, telephone number, representatives if required (not more than two).
Holders of nominee-registered shares held through a bank or other custodian must request temporary registration under their own names in the share register at Euroclear Sweden AB in order to have the right to attend the AGM. This means that the shareholder must notify the nominee in good time before Thursday April 14, 2022, when (at the latest) such a registration must be completed.
Shareholders may appoint one or more proxies. The shareholder shall in such case issue a written and dated power of attorney for the proxy. The power of attorney is valid maximum one year from issuance, unless a longer validity period has been specifically stipulated, however maximum five years.
If the power of attorney is granted by a legal entity, authorisation documents (certificate of registration or corresponding) must be enclosed. The power of attorney and authorisation documents (if applicable) should be submitted to the company in good time before the AGM using the address stated above. A power of attorney form is available on the company's website at www.profilgruppen.se.
1 The AGM is opened
2 Election of a Chairman for the AGM
3 Selection of adjusters
4 Preparation and approval of the voting list
5 Approval of the Board’s proposed agenda
6 Confirmation that the AGM has been duly convened
7 Submission of the annual report and the auditors’ report and also the consolidated accounts and consolidated auditors' report. In conjunction therewith:
a. Speech by the CEO
b. The auditor's report regarding the audit work during 2021
8 Decision regarding adoption of the income statement and the balance sheet as well as the consolidated income statement and the consolidated balance sheet
9 Decision regarding allocations of the company’s profit or loss as per the adopted balance sheet
10 Decision regarding discharge from liability for the Members of the Board and the CEO
11 Report regarding the nomination committee's proposals
12 Decision regarding the number of Board Members and deputies
13 Election of the members of the Board and Chairman of the Board
14 Submission for approval of the fees for the Chairman of the Board, the Members of the Board and remuneration committees
15 Submission for approval of the fee for the auditor
16 Election of auditor
17 Authorisation for the Board to decide on new issues of shares
18 Proposal regarding nomination committee for the AGM 2023
19 Submission for approval of guidelines for remuneration for senior executives
20 Closing of the AGM
Proposals for decision
Paragraph 2 – Chairman of the AGM
ProfilGruppen's Nomination Committee for the AGM 2022 consists of Lars Johansson (shareholder), the Chairman of the Nomination Committee, Bengt Stillström (Ringvägen Venture AB), Mats Egeholm (shareholder) and Mats R Karlsson, Chairman of the Board. The Nomination Committee proposes Lawyer Per Gruwberger as Chairman of the AGM 2022 or, in his absence, the one appointed by the Nomination Committee instead.
Paragraph 9 – Dividend
The Board proposes a dividend of SEK 13.50 per share (previous year SEK 0.00) for the financial year 2021, including an extra dividend of SEK 5.00 per share.
The record date for the dividend shall be Thursday April 28, 2022. Payment through Euroclear Sweden AB is expected to take place on Tuesday, May 3, 2022.
Paragraph 12 – Number of Board Members
The Nomination Committee proposes that the number of Board members elected by the AGM shall be unchanged and amount to five (5) ordinary members and no deputies.
Paragraph 13 – Board Members
The Nomination Committee proposes election of Tomas Berggren, Anders Birgersson and Marie Kadowaki. Re-election of Bengt Stillström is proposed. Jörgen Abrahamsson, Monica Bellgran, Mats R Karlsson, and Thomas Widstrand have declined re-election. The Nomination Committee will come back prior to the AGM with a proposal of one more member of the Board including proporal regarding Chairman of the Board. If the chairman's assignment ends prematurely, the board will among itself elect a new Chairman of the Board.
Information regarding the proposed members can be found under “Annual General Meeting 2022” on the company's website www.profilgruppen.se and will also be available at the meeting.
Paragraph 14 – Fees for the Board
The Nomination Committee proposes the following fees to the Board. Fee of SEK 400,000 (previous year SEK 400,000) to the Chairman of the Board and fee of SEK 155,000 (previous year SEK 155,000) to each of the Board Members elected by the AGM and not employed by the Group.
The remuneration and audit committees are included in the Board's tasks and no additional fees will be awarded (SEK 0). No fees will be paid to Board Members and deputies elected by the employees (SEK 0).
Paragraph 15 – Fee for the auditor
The nomination committee proposes that remuneration for auditors is to be paid in accordance with approved invoices.
Paragraph 16 – Auditor
The Nomination Committee proposes reelection of the registered accounting firm Ernst & Young AB for the period up until the closing of the AGM 2023, whereby they have announced that the chartered accountant Marika Sengoltz is intended to be appointed as auditor in charge.
Paragraph 17 – Authorization for the Board to decide on new issues of shares
The Board proposes that the AGM authorizes the Board to, during the period up until the next AGM, on one or more occasions, with or without preferential rights for the shareholders, decide upon new issues of maximum 700,000 shares, in total corresponding to approximately 9.5 percent of the share capital on the date of this notice. The decision on new issue of shares may contain conditions stating that the shares issued may be paid in kind, through set-off or as else to be subscribed for, as set forth in the Swedish Companies Act chapter 13, section 5, first paragraph. The Board is further authorized to decide on the other terms of a new issue of shares.
For a valid decision of the AGM, assistance from shareholders representing at least two thirds of both the votes cast and the votes represented at the AGM is required.
The reason for the authorization is to enable the company to issue shares as payment for acquisitions of companies or shares of companies and/or assets, which the Board deems to be of value to the ProfilGruppen group's activities, or to strengthen the company’s capital position.
Paragraph 18 – Nomination Committee for AGM 2023
The nomination committee proposes that the nomination committee shall consist of four members and that the AGM shall assign the Chairman of the Board, before the end of the third quarter, to contact the three largest shareholders and in consultation with them appoint members who will, together with the Chairman of the Board, comprise the nomination committee.
The instruction of AGM to the Nomination Committee will be as following. The nomination committee will among itself appoint a chairman.
The composition of the nomination committee shall be published on the company's website not later than six month before the AGM 2023. In case a member of the nomination committee resigns, the remaining members shall nominate a suitable substitute for the nomination committee, if they deem it is necessary.
The duties of the nomination committee are to propose Chairman of the Board and other Board Members for the AGM 2023 or other General Meeting election, Chairman of the AGM and Board, committee, and auditor fees. The nomination committee will also propose auditors and, where appropriate, procedures for the nomination of a new nomination committee. The proposals of the nomination committee shall be submitted to the Board in due time to be published in conjunction to the notice of the AGM.
The work of the Nomination Committee shall follow the guidelines in the Swedish Corporate Governance Code
Further information from the nomination committee will be provided as stated below under "Other information".
Paragraph 19 – Submission for approval of guidelines for remuneration for senior executives
The Board of Directors proposes that the AGM approve the Board's remuneration report for 2021. The remuneration report will be available on the company's website prior to the AGM.
Shareholder’s right to receive information
The Board of Directors and the CEO shall, if any shareholder so requests and the Board of Directors considers that it can be done without material harm to the company, provide information about conditions that may affect the assessment of an item on the agenda or the company's financial situation.
Requests for such information must be submitted in writing to the company no later than ten days before the Annual General Meeting, i.e. no later than April 16, 2022, to ProfilGruppen AB, "Annual General Meeting", Box 36, SE-364 21, Åseda or by e-mail to firstname.lastname@example.org. The information will be available on the company's website, www.profilgruppen.se. and at the company's head office, Östra Industrivägen, 364 21, Åseda, no later than five days before the meeting, i.e. no later than 21 April 2022. The information is also sent to shareholders who have requested it and provided their address.
The number of shares in the company on the day of this notice amounts to 7,398,775, corresponding to 7,398,775 votes.
The annual report and the auditors' report, the auditors' statement regarding the guidelines for remuneration and the Board’s complete proposals with associated documents are held available at the company’s premises, Östra Industriområdet, Åseda, and at the company's website, www.profilgruppen.se, as of March 29, 2022 at the latest.
Proposals of the nomination committee and its statement on the motivations are held available at the company's premises as well as at the company’s website.
Copies of the documents mentioned will be sent to shareholders upon request, stating their postal address. All documents will also be held available at the AGM.
The personal data retrieved from the share register, notification of participation in the Annual General Meeting and details of representatives and assistants will be used for registration, preparation of the voting list for the AGM, and if applicable, minutes of the meeting.
For information on how your personal information is processed, please refer to the Privacy Police available on the Euroclear website: https://www.euroclear.com/dam/ESw/Legal/Privacy-notice-bolagsstammor-engelska.pdf
Åseda, March 2022
PROFILGRUPPEN AB (publ.)
Board of Directors