Invitation to AGM of ProfilGruppen AB

Shareholders of ProfilGruppen AB (publ), corporate identity number 556277-8943, are hereby invited to attend the Annual General Meeting (AGM) on Tuesday April 16, 2019 at 16:00 in Folkets Hus in Åseda.

Program for shareholders

15:00-15:55          Registration for the meeting
                             Coffee will be served

16:00                    Opening of the AGM

17:00 (approx.)   A light dinner will be served

Right to attend and registration

In order to attend the AGM and to have voting rights, the shareholder must:

  • be registered in the share register managed by Euroclear Sweden AB by Wednesday April 10, 2019, and
  • register with the company not later than Wednesday April 10, 2019. Registration for attendance at the AGM can be made by the registration form on the company's website at www.profilgruppen.se, by post to ProfilGruppen AB, Box 36, SE-364 21 Åseda or by telephone + 46 (0)474 550 00 (workdays, opening hours 09.00-15.00). At registration the shareholders shall state their name or company name, civic registration number or corporate identity number, shareholdings, address, telephone number, representatives if required (not more than two). Intention to participate in the subsequent light dinner shall also be indicated.

Nominee-registered shares

Holders of nominee-registered shares held through a bank or other custodian must request temporary registration under their own names in the share register at Euroclear Sweden AB in order to have the right to attend the AGM. This means that the shareholder must notify the nominee in good time before Wednesday April 10, 2019, when (at the latest) such a registration must be completed.

Proxies etc.

Shareholders may appoint one or more proxies. The shareholder shall in such case issue a written and dated power of attorney for the proxy. The power of attorney is valid maximum one year from issuance, unless a longer validity period has been specifically stipulated, however maximum five years. If the power of attorney is granted by a legal entity, authorisation documents (certificate of registration or corresponding) must be enclosed. The power of attorney and authorisation documents (if applicable) should be submitted to the company in good time before the AGM using the address stated above. A power of attorney form is available on the company's website at www.profilgruppen.se.

Proposed agenda

1       The AGM is opened

2       Election of a Chairman for the AGM

3       Preparation and approval of the voting list

4       Approval of the Board’s proposed agenda

5       Election of one or two people to verify the minutes

6       Confirmation that the AGM has been duly convened

7       Submission of the annual report and the auditors’ report and also the consolidated accounts and consolidated auditors' report. In conjunction therewith:

          a.                         Speech by the CEO

          b.                         The auditor's report regarding the audit work during 2018

8       Decision regarding adoption of the income statement and the balance sheet as well as the consolidated income statement and the consolidated balance sheet

9       Decision regarding allocations of the company’s profit or loss as per the adopted balance sheet

10    Decision regarding discharge from liability for the Members of the Board and the CEO

11    Report regarding the nomination committee's proposals

12    Decision regarding the number of Board Members and deputies

13    Election of the members of the Board and Chairman of the Board

14    Submission for approval of the fees for the Chairman of the Board, the Members of the Board and remuneration committees

15    Submission for approval of the fee for the auditor

16    Election of auditor

17    Authorisation for the Board to decide on new issues of shares

18    Proposal regarding nomination committee for the AGM 2020

19    Submission for approval of guidelines for remuneration for senior executives

20    Closing of the AGM

The nomination committee's proposals for decision

ProfilGruppen's nomination committee, which was appointed according to the principles resolved on by the 2018 AGM, comprises Lars Johansson (shareholder), Chairman of the nomination committee, Bengt Stillström (Ringvägen Venture AB), Kåre Wetterberg, Chairman of the Board and Mats Egeholm, shareholder, together representing over 50 percent of the votes in the company. The nomination committee proposes the following:

Paragraph 2 – Chairman of the AGM                                     
Kåre Wetterberg is to be appointed as Chairman of the AGM 2019.

Paragraph 12 – Number of Board Members            
The number of Board Members appointed by the AGM is expanded by one and shall amount to six ordinarie with no deputies.

Paragraph 13 – Board Members
New election is proposed to Jörgen Abrahamsson. Re-election is proposed of the Board Members Mats Egeholm, Bengt Stillström, Thomas Widstrand, Monica Bellgran and Kåre Wetterberg. It is proposed that Kåre Wetterberg will be elected as Chairman of the Board. If the assignment of the Chairman of the Board's is terminated prematurely, the Board shall among itself elect a new Chairman.

Information about the proposed board members could be found under the tab “Annual General Meeting 2019” on the company’s website www.profilgruppen.se and will also be available at the AGM.

Paragraph 14 – Fees
Fees payable to the Board shall be the following: fee of SEK 400,000 (previous year SEK 365,000) to the Chairman of the Board and fee of SEK 155,000 (previous year SEK 150,000) to each of the Board Members elected by the AGM and not employed by the Group.

The remuneration- and audit committees are included in the Board's tasks and no additional fees will be awarded (SEK 0). No fees will be paid to Board Members and deputies elected by the employees (SEK 0).

Paragraph 15 – Fee for the auditor                                        

The nomination committee proposes that remuneration for auditors is to be paid in accordance with approved invoices.         

Paragraph 16 – Auditor                         

The nomination committee proposes reelection of the registered accounting firm EY for the period up until the closing of the AGM 2020, whereby EY has announced that the chartered accountant Franz Lindström is intended to be appointed as auditor in charge.

Paragraph 18 – Nomination Committee for AGM 2020

The nomination committee proposes that the nomination committee shall consist of four members and that the AGM shall assign the Chairman of the Board, before the end of the third quarter, to contact the three largest shareholders and in consultation with them appoint members who will, together with the Chairman of the Board, comprise the nomination committee.

The nomination committee will among itself appoint a chairman.

The composition of the nomination committee shall be published on the company's website not later than six month before the AGM 2020. In case a member of the nomination committee resigns, the remaining members shall nominate a suitable substitute for the nomination committee, if they deem it is necessary.

The duties of the nomination committee are to propose Chairman of the Board and other Board Members for the AGM 2020 or other General Meeting election, Chairman of the AGM and Board, committee, and auditor fees. The nomination committee will also propose auditors and, where appropriate, procedures for the nomination of a new nomination committee. The proposals of the nomination committee shall be submitted to the Board in due time to be published in conjunction to the notice of the AGM.

Further information from the nomination committee will be provided as stated below under "Other information".

The Board's proposals for decision

Paragraph 9 – Dividend

For the 2018 financial year, the Board is proposing a dividend of SEK 5.00 per share (previous year SEK 4.50 per share). The cut-off date for the dividend will be April 18 2019. The dividend payment through Euroclear Sweden AB is expected to be made April 25 2019.

Paragraph 17 – Authorisation for the Board to decide on new issues of shares

The Board proposes that the AGM authorises the Board to, during the period up until the next AGM, on one or more occasions, with or without preferential rights for the shareholders, decide upon new issues of maximum 700,000 shares, in total corresponding to approximately 9,5 percent of the share capital on the date of this notice. The decision on new issue of shares may contain conditions stating that the shares issued may be paid in kind, through set-off or as else to be subscribed for, as set forth in the Swedish Companies Act chapter 13, section 5, first paragraph. The Board is further authorised to decide on the other terms of a new issue of shares.

For a valid decision of the AGM, assistance from shareholders representening at least two thirds of both the votes cast and the votes represented at the AGM is required.

The reason for the authorisation is to enable the company to issue shares as payment for acquisitions of companies or shares of companies and/or assets, which the Board deems to be of value to the ProfilGruppen group's activities, or in order to strengthen the company’s capital position.

Paragraph 19 – Guidelines for remuneration for senior executives

The Board proposes that the guidelines described below shall apply during 2019. The proposal is based on the long term remuneration policy of the company, which has been revised in February 2019.

The guidelines encompass the CEO and the other members of the company management team, currently seven persons in total, including the CEO. The total remuneration may consist of a fixed salary, variable remuneration, pension benefits and other benefits. The variable remuneration, which can amount to a maximum of 30 percent of the fixed salary, is linked to the Group's profit and in specific cases only to defined individual targets. The variable remuneration is conditional upon a positive net profit for the Group and will be adjusted retroactively in case it has been paid out on a clearly incorrect basis. Agreements regarding pension benefits are entered into on an individual basis and the pension cost may amount to a maximum of 30 percent. Other remuneration and benefits shall be in accordance with the market and facilitate for the employee to fulfill his/her tasks. Employment contracts for members of the company management team shall generally include a mutual notice period of six months.

The Board may deviate from the guidelines in individual cases, if there are special grounds for such deviation.

Other information

The number of shares in the company on the day of this notice amounts to 7,398,775, corresponding to 7,398,775 votes.

The annual report and the auditors' report, the auditors' statement regarding the guidelines for remuneration and the Board’s complete proposals with associated documents are held available at the company’s premises, Östra Industriområdet, Åseda, and at the company's website, www.profilgruppen.se, as of March 26, 2019 at the latest.

Proposals of the nomination committee and its statement on the motivations are held available at the company's premises as well as at the company’s website.

Copies of the documents mentioned will be sent to shareholders upon request, stating their postal address. All documents will also be held available at the AGM.

The shareholders are informed about their right to request information at the AGM regarding circumstances which may have an impact on the assessment of a matter on the agenda and circumstances which may have an impact on the assessment of the company's financial situation.

Personal data

The personal data retrieved from the share register, notification of participation in the Annual General Meeting and details of representatives and assistants will be used for registration, preparation of the voting list for the AGM, and if applicable, minutes of the meeting.

For information on how your personal information is processed, please refer to the Privacy Police available on the Euroclear website: https://www.euroclear.com/dam/ESw/Legal/Privacy-notice-bolagsstammor-engelska.pdf

Åseda, March 2019


Board of Directors

Documents and links