Invitation to Annual General Meeting of ProfilGruppen AB
This is a translation of the Swedish version of the notice. In case of any discrepancies, the Swedish version shall prevail.
Shareholders of ProfilGruppen AB (publ.), corporate identity number 556277-8943, are hereby invited to attend the Annual General Meeting (AGM) on Tuesday 19 April 2016 at 16:00 in Folkets Hus in Åseda.
Program for shareholders
15:00-15:55 Registration for the meeting. Coffee will be served
16:00 Opening of the AGM
17:00 (approx.) A light dinner will be served
Right to attend and registration
In order to attend the AGM and to have voting rights, the shareholder must:
- be registered in the share register managed by Euroclear Sweden AB by Wednesday 13 April 2016, and
- register with the company not later than Wednesday 13 April 2016. Registration for attendance at the AGM can be made by the registration form on the company’s website at www.profilgruppen.se/koncern, by post to ProfilGruppen AB, Box 36, SE-364 21 Åseda, by fax:
+46 (0)474 711 28 or by telephone + 46 (0)474 550 00 (workdays, opening hours
09.00-15.00). At registration the shareholders shall state their name or company name, civic registration number or corporate identity number, shareholdings, address, telephone number, representatives if required (not more than two). Intention to participate in the subsequent light dinner shall also be indicated.
Holders of nominee-registered shares held through a bank or other custodian must request temporary registration under their own names in the share register at Euroclear Sweden AB in order to have the right to attend the AGM. This means that the shareholder must notify the nominee in good time before Wednesday 13 April 2016, when (at the latest) such a registration must be completed.
Shareholders may appoint one or more proxies. The shareholder shall in such case issue a written and dated power of attorney for the proxy. The power of attorney is valid maximum one year from issuance, unless a longer validity period has been specifically stipulated, however maximum five years. If the power of attorney is granted by a legal entity, authorisation documents (certificate of registration or corresponding) must be enclosed. The power of attorney and authorisation documents (if applicable) should be submitted to the company in good time before the AGM using the address stated above. A power of attorney form is available on the company’s website at www.profilgruppen.se/koncern.
1 The AGM is opened
2 Election of a chairman for the AGM
3 Preparation and approval of the voting list
4 Approval of the Board’s proposed agenda
5 Election of one or two people to verify the minutes
6 Confirmation that the AGM has been duly convened
7 Submission of the annual report and the auditors’ report and also the consolidated accounts and consolidated auditors’ report. In conjunction therewith:
- a. Speech by the CEO
- b. The auditor’s report regarding the audit work during 2015
8 Decision regarding adoption of the income statement and the balance sheet as well as the consolidated income statement and the consolidated balance sheet
9 Decision regarding allocations of the company’s profit or loss as per the adopted balance sheet
10 Decision regarding discharge from liability for the members of the Board and the CEO
11 Report regarding the nomination committee’s proposals
12 Decision regarding the number of Board Members and deputies
13 Election of the members of the Board and Chairman of the Board
14 Submission for approval of the fees for the Chairman of the Board, the members of the Boardand remuneration committees
15 Submission for approval of the fee for the auditor
16 Election of auditor
17 Proposal regarding nomination committee for the AGM 2017
18 Submission for approval of guidelines for remuneration for senior executives
19 Closing of the AGM
The nomination committee’s proposals for decision
Paragraphs 2, 12, 13, 14, 15, 16 and 17 – Chairman for the AGM, number of board members and auditors, fees, board members and chairman of the board, auditor and Nomination committee
ProfilGruppen’s nomination committee, which was appointed according to the principles resolved on by the 2015 AGM, comprises Lars Johansson, shareholder, chairman of the nomination committee, Bengt Stillström (Ringvägen Venture AB), Kåre Wetterberg, Chairman of the Board and Mats Egeholm, shareholder, together representing over 50 percent of the votes in the company. The nomination committee proposes the following:
Paragraph 2 Kåre Wetterberg is to be appointed as chairman of the AGM 2016.
Paragraph 12 The number of Board Members appointed by the AGM shall remain unchanged and will amount to five with no deputies.
Paragraph 13 Re-election is proposed of the Board Members Susanna Hilleskog, Mats Egeholm, Bengt Stillström, Thomas Widstrand and Kåre Wetterberg. It is proposed that Kåre Wetterberg be elected as Chairman of the Board. If the assignment of the Chairman of the Board’s is terminated prematurely, the Board shall among itself elect a new Chairman.
Information about the board members proposed to be re-elected could be found under the tab “Annual General Meeting 2016” on the company’s website www.profilgruppen.se/koncernand will also be available at the AGM.
Paragraph 14 Fees payable to the Board shall be the following:fee of SEK 340,000 (previous year SEK 340,000) to the Chairman of the Board and fee of SEK 125,000 (previous year SEK 125,000) to each of the Board Members elected bythe AGM and not employed by the group. Board members are allowed to invoice their fees through own companies provided that it is cost neutral for the company
The remuneration- and audit committees are included in the Board’s tasks and no additional fees will be awarded (SEK 0). No fees will be paid to Board Members and deputies elected by the employees (SEK 0).
Paragraph 15 The nomination committee proposes that remuneration for auditors is to be paid in accordance with approved invoices.
Paragraph 16 The nomination committee proposes reelection of the registered accounting firm Ernst & Young Aktiebolag for the period up until the closing of the AGM 2017, whereby Ernst & Young has announced that the chartered accountant Franz Lindström is intended to be appointed as auditor in charge.
Paragraph 17 The nomination committee proposes that the nomination committee shall consist of four members and that the AGM shall assign the Chairman of the Board, before the end of the third quarter,to contact the three largest shareholders and in consultation with them appoint members who will, together with the Chairman of the board, comprise the nomination committee.
The nomination committee will among itself appoint a chairman.
The composition of the nomination committee shall be published on the company’s website not later than six month before the AGM 2017. In case a member of the nomination committee resigns, the remaining members shall nominate a suitable substitute for the nomination committee, if they deem it is necessary.
The duties of the nomination committee are to propose Chairman of the Board and other Board Members for the AGM 2017 or other General Meeting election, chairman of the AGM and Board, committee, and auditor fees. The nomination committee will also propose auditors and,where appropriate, procedures for the nomination of a new nomination committee. The proposals of the nomination committee shall be submitted to the Board in due time to be published in conjunction to the notice of the AGM.
Further information from the nomination committee will be provided as stated below under “Other information”.
The Board’s proposals for decision
Paragraph 9 – Dividend
In the light of the Group’s weak result the Board is proposing that no dividend (0) shall be paid for the financial year of 2015 (previous year SEK 0 per share).
Paragraph 18 – Guidelines for remuneration for senior executives
The Board proposes that the guidelines described below shall apply during 2016. The proposal is based on the long term remuneration policy of the company, which has been revised in February 2016.
The guidelines encompass the CEO and the other members of the company management team, currently five persons in total, including the CEO. The total remuneration may consist of a fixed salary, variable remuneration, pension benefits and other benefits. The variable remuneration, which can amount to a maximum of 25 percent of the fixed salary, is linked to the Group’s profit and in specific cases only to defined individual targets. The variable remuneration is conditional upon a positive net profit for the Group and will be adjusted retroactively in case it has been paid out on a clearly incorrect basis. Agreements regarding pension benefits are entered into on an individual basis and the pension cost may amount to a maximum of 30 percent of the fixed salary. Other remuneration and benefits shall be in accordance with the market and facilitate for the employee to fulfill his/her tasks. Employment contracts for members of the company management team shall generally include a mutual notice period of six months. The Board may deviate from the guidelines in individual cases, if there are special grounds for such deviation.
The number of shares in the company on the day of this notice amounts to 7,398,775, corresponding to 7,398,775 votes.
The annual report and the auditors’ report, the auditors’ statement regarding the guidelines for remuneration and the Board’s complete proposals with associated documents are held available at the company’s premises, Östra Industriområdet, Åseda, and at the company’s website, www.profilgruppen.se/koncern, as of 29 March 2016 at the latest.
Proposals of the nomination committee and its statement on the motivations are held available at the company’s premises as well as at the company’s website.
Copies of the documents mentioned will be sent to shareholders upon request, stating their postal address. All documents will also be held available at the AGM.
The shareholders are informed about their right to request information at the AGM regarding circumstances which may have an impact on the assessment of a matter on the agenda and circumstances which may have an impact on the assessment of the company’s financial situation.
Åseda, March 2016
PROFILGRUPPEN AB (publ.)
Board of Directors
Invitation to Annual General Meeting of ProfilGruppen AB